The Business Master (3rd Edition)

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GRAPHWIN.DOC--Use PRINTMAN.BAT to print these docs, NOT WordPerfect! G R A P H C A T (W i n d o w s) V 1 . 0 =================================================== Clip Art Graphics Catalog Builder and File Database Exporter for WordPerfect 5.2 for Windows Requires WordPerfect for Windows 5.2 A Shareware Package from: Jerry Stern Science Translations P. O. Box 20234 Baltimore, MD 21284-0234 _______ ____|__ | (R) --| | |------------------- | ____|__ | Association of | | |_| Shareware |__| o | Professionals -----| | |--------------------- |___|___| MEMBER All materials (C) Copyright 1993 Jerry L. Stern All Rights Reserved Introduction and QUICK REFERENCE are on page 9 Users of DOS Graphcat--See page 10 All Rights Reserved (C) Copyright 1993 Jerry Stern G R A P H C A T ( Windows ) V. 1.0 2 Table of Contents ================= DEFINITION OF SHAREWARE . . . . . . . . . . . . . . . . . . . 3 DISCLAIMER-AGREEMENT . . . . . . . . . . . . . . . . . . 3 REGISTRATION . . . . . . . . . . . . . . . . . . . . . . . . 5 ASP Ombudsman . . . . . . . . . . . . . . . . . . . . . 6 DESCRIPTION OF FILES . . . . . . . . . . . . . . . . . . . . 7 INSTALLATION . . . . . . . . . . . . . . . . . . . . . . . . 8 COPYING THE FILES . . . . . . . . . . . . . . . . . . . 8 SAVING HARD DRIVE SPACE . . . . . . . . . . . . . . . . 9 INTRODUCTION & QUICK START . . . . . . . . . . . . . . . . . 9 USERS OF GRAPHCAT 2.0 OR 2.1 FOR DOS . . . . . . . . . . 10 WHAT IS GRAPHCAT? . . . . . . . . . . . . . . . . . . . . . . 10 INTERIM RELEASES OF WP . . . . . . . . . . . . . . . . . 11 PROMPTS . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 INTERNATIONAL USERS . . . . . . . . . . . . . . . . . . 13 IN GENERAL . . . . . . . . . . . . . . . . . . . . . . . 13 EDITING AND PRINTING TIPS . . . . . . . . . . . . . . . . . . 14 PRESENTATIONS CLIP ART . . . . . . . . . . . . . . . . . 14 COLOR CLIP ART . . . . . . . . . . . . . . . . . . . . . 14 HORIZONTALLY SQUASHED IMAGES . . . . . . . . . . . . . . 15 WRAPPED FILE NAMES . . . . . . . . . . . . . . . . . . . 15 BORDERS . . . . . . . . . . . . . . . . . . . . . . . . 15 LANDSCAPE PRINTING . . . . . . . . . . . . . . . . . . . 16 INDEX and FILEINDX . . . . . . . . . . . . . . . . . . . . . 17 IMPORTING INTO PC-FILE . . . . . . . . . . . . . . . . . 18 TROUBLE-SHOOTER'S GUIDE--GRAPHCAT . . . . . . . . . . . . . . 19 INDEX . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 All Rights Reserved (C) Copyright 1993 Jerry Stern G R A P H C A T ( Windows ) V. 1.0 3 DEFINITION OF SHAREWARE ======================= Shareware distribution gives users a chance to try software before buying it. If you try a Shareware program and continue using it, you are expected to register. Individual programs differ on details--some request registration while others require it; some specify a maximum trial period. With registration, you get anything from the simple right to continue using the software to an updated program with printed manual. Copyright laws apply to both Shareware and commercial software, and the copyright holder retains all rights, with a few specific exceptions as stated below. Shareware authors are accomplished programmers, just like commercial authors, and the programs are of comparable quality. (In both cases, there are good programs and bad ones!) The main difference is in the method of distribution. The author specifically grants the right to copy and distribute the software, either to all and sundry or to a specific group. For example, some authors require written permission before a commercial disk vendor may copy their Shareware. Shareware is a distribution method, not a type of software. You should find software that suits your needs and pocketbook, whether it's commercial or Shareware. The Shareware system makes fitting your needs easier, because you can try before you buy. And because the overhead is low, prices are low also. Shareware has the ultimate money-back guarantee--if you don't use the product, you don't pay for it. DISCLAIMER-AGREEMENT -------------------- Users of GRAPHCAT must accept this disclaimer of warranty: "GRAPHCAT IS SUPPLIED AS IS. THE AUTHOR DISCLAIMS ALL WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING, WITHOUT LIMITATION, THE WARRANTIES OF MERCHANTABILITY AND OF FITNESS FOR ANY PURPOSE. THE AUTHOR ASSUMES NO LIABILITY FOR DAMAGES, DIRECT OR CONSEQUENTIAL, WHICH MAY RESULT FROM THE USE OF GRAPHCAT." Graphcat is a "shareware program" and is provided at no charge to the user for evaluation. Feel free to share it with your friends, but please do not give it away altered or as part of another system. The essence of "user-supported" software is to provide personal computer users with quality software without high prices, and yet to provide incentive for programmers to continue to develop new products. If you find this program useful and find that you are using Graphcat after a trial period of 45 days, you must make a registration payment of $10. to Science Translations. All Rights Reserved (C) Copyright 1993 Jerry Stern G R A P H C A T ( Windows ) V. 1.0 4 The $10. registration fee will license one copy for use on any one computer at any one time. You must treat this software just like a book. An example is that this software may be used by any number of people and may be freely moved from one computer location to another, so long as there is no possibility of it being used at one location while it's being used at another, just as a book cannot be read by two different persons at the same time. Commercial users of Graphcat must register and pay for their copies of Graphcat within 30 days of first use or their license is withdrawn. Site-License arrangements may be made by contacting Science Translations. Anyone distributing Graphcat for any kind of remuneration must first contact Science Translations at the address below for authorization. This authorization will be automatically granted to distributors recognized by the ASP as adhering to its guidelines for shareware distributors, and such distributors may begin offering Graphcat immediately. (However, Science Translations must still be advised so that the distributor can be kept up-to-date with the latest version of Graphcat.) You are encouraged to pass a copy of Graphcat along to your friends for evaluation. Please encourage them to register their copy if they find that they can use it. All registered users will receive a copy of the latest version of the Graphcat system, including the current version on disk, and a bonus disk of additional clip art. Registrations, Site Licenses, and Permission to distribute are available from: Jerry Stern, Science Translations, P. O. Box 20234, Baltimore, MD 21284-0234, Phone and FAX 410-661-2224. Site license information and additional contact information is in the file PRODUCTS.DOC. (This section written by Paul Mayer, the author of GRAB Plus, and provided courtesy of the Association of Shareware Professionals.) All Rights Reserved (C) Copyright 1993 Jerry Stern G R A P H C A T ( Windows ) V. 1.0 5 REGISTRATION ============ Graphcat V. 1.0 is shareware, or "Try before you buy" software. You may copy this entire package and pass it on unchanged to other WordPerfect users. If you use the program, you must register. Basic registration is $US 10., and a variety of payment types are listed in the file REGISTER.DOC, including Visa and MasterCard. All credit card orders are billed in U.S. currency. Checks drawn on banks in some countries are accepted as payment-- please ask your local bank what the current exchange rate is for buying US dollars, and convert accordingly. ONLY CHECKS DRAWN ON BANKS IN THESE COUNTRIES CAN BE ACCEPTED: USA AUSTRIA BELGIUM CANADA DENMARK ENGLAND FRANCE GERMANY ITALY JAPAN NETHERLANDS NEW ZEALAND SPAIN SWEDEN SWITZERLAND (The list is subject to change, and additional countries will be added--if in doubt, write or FAX first.) ALL countries may use Visa or Mastercard, International Postal Money Orders, or American Express Money Orders valued in US dollars. Send registrations to: Or Phone or FAX to: Jerry Stern 410-661-2224 Science Translations PO BOX 20234 Outside U.S. & Canada Baltimore, Maryland 21284-0234 add $2.00 Shipping. (Specify disk size.) Maryland residents add 5 per cent sales tax. All registered users will receive a copy of the latest version of Graphcat for Windows, including the current version on disk, and a bonus disk of additional clip art. Registered users receive technical support for up to one year, and newsletter notification of upgrades, with special pricing for registered users. Support is by mail, FAX, or phone, at the same address and phone number used for registration, or via the SciTrans support conference on GEnie--type M521 to go to the WordPerfect RT. Set Category 14 (Third Party Support), and look for the SciTrans support topic. (The topic is number 13 as of 3/93, but may change.) Support is also available on the Rosedale Data Line BBS at 410-866-4554 (USR-DS v.32bis, v.42bis HST 16.8k, 4 lines). Both areas will be kept up-to-date with the newest evaluation copies of all Science Translations products. All Rights Reserved (C) Copyright 1993 Jerry Stern G R A P H C A T ( Windows ) V. 1.0 6 Jerry Stern is a member of the Association of Shareware Professionals (ASP). ASP wants to make sure that the shareware principle works for you. If you are unable to resolve a shareware-related problem with an ASP member by contacting the member directly, ASP may be able to help. The ASP Ombudsman can help you resolve a dispute or problem with an ASP member, but does not provide technical support for members' products. Please write to The ASP Ombudsman, at 545 Grover Road, Muskegon, MI 49442, or send a CompuServe message via CompuServe Mail to: ASP Ombudsman 70007,3536. Jerry Stern is also a WordPerfect Certified Resource. That certification is WordPerfect Corporation's assurance that such a person has been extensively tested on product knowledge of WordPerfect for DOS and WP Office, and has passed a multiple-part examination with a score of 90% or better in every section of the test. WordPerfect and WP Corp are registered trademarks of WordPerfect Corporation within the U.S. and Canada. WordPerfect Office is a trademark of WordPerfect Corporation worldwide. MS-DOS and Windows are trademarks of Microsoft Corporation. All Rights Reserved (C) Copyright 1993 Jerry Stern G R A P H C A T ( Windows ) V. 1.0 7 DESCRIPTION OF FILES ==================== The files listed below should be included in your copy of Graphcat 1.0 for Windows. If any are missing, the package is incomplete. Any additional files are not part of Graphcat, and are not authorized by Science Translations. Users will receive a current and complete copy when they register. REGISTER.DOC Order form for registering Graphcat for Windows and other products. PRODUCTS.DOC Product information, additional contact information, site licenses, and volume discounts. Includes other wonderful products from Jerry Stern and Science Translations, including GRAPHCAT, BOOKBILD, the Letterhead Kit, each available for both DOS and Windows, and the Wood Clips collections of clip art. All the files below should share the file date 03-15-93, and the time 1:00 AM. If any other time or date appears, they have been tampered with since leaving Science Translations. In addition to the two files above, there should be exactly 19 files, and the sizes MUST match the sizes shown below. README.NOW (1,145) One screen of introductory information. View it from WordPerfect File Manager. PRINTMAN.BAT (577) and SETUP.BAT (2,405) Printing and installation batch files. See instructions on page 8. GRAPHWIN.DOC (53,768) This instruction manual. GRAPHCAT.WCM (63,449) Graphics catalog macro. GRAPHCAT.DLL (4,717) Graphcat library file. INDEX.WCM (20,454) File list creator macro. FILEINDX.DBF (314) File database for PC-File. FILEINDX.HDB(2,084) Screen information for PC-File. NAME.NDX (1,024) Name index for PC-File. Various WPG (101,845 total) 6 sample WOOD CLIPS graphics. VENDOR.DOC (4,529) Contains information for vendors and sysops, including product descriptions and permission to distribute. FILE_ID.DIZ (449) Special description information & DESC.SDI (449) for bulletin boards. All Rights Reserved (C) Copyright 1993 Jerry Stern G R A P H C A T ( Windows ) V. 1.0 8 INSTALLATION ============ If you are reading these files on screen, you may print them with the PRINTMAN.BAT batch file. (Don't print them from WordPerfect-- they are formatted with page breaks for printing from DOS.) You do not need to exit Windows--from the Windows Program Manager, choose File, and then Run. Type each command as it appears below, and press (Enter). An easier way to run the PRINTMAN and SETUP batch files is to go to DOS by double-clicking on the MS-DOS prompt icon, usually installed in the Accessories group. (Type EXIT when ready to return to Windows.) From the DOS prompt, log to the directory holding the Graphcat distribution files. Start the PRINTMAN file by typing it like this: printman lpt1 (where lpt1 is the name of your printer --change it as needed for your system.) COPYING THE FILES ----------------- Before installing the Graphcat files, make a backup copy of the distribution disk, and store the original disk in a safe place, preferably in a different location than the backup copy of the disk. Install the files from the backup disk, not the original. There are three files in Graphcat that must be installed on your hard drive to be used. These files are GRAPHCAT.WCM, GRAPHCAT.DLL, and INDEX.WCM, and must be copied to your macro directory. The SETUP batch file will copy those files for you, and will also create a directory for the optional clip art samples and instruction files. The SETUP batch file will copy the samples and DOC files to any location you wish. Advanced users may choose to copy these three files manually; no technical support will be provided for this procedure. You must tell the SETUP batch file what directory is being used to hold your WordPerfect for Windows macros. If you don't know where WP/Win keeps your macros, look in the File menu, choose Preferences, choose Location of Files, write down the entry under Macros/Keyboards/Button Bars, and click on Cancel to exit the Preferences box. To install the Graphcat files, run the batch file SETUP.BAT from the DOS prompt while logged to the Graphcat distribution disk or directory. Type: setup A screen of information will appear. All Rights Reserved (C) Copyright 1993 Jerry Stern G R A P H C A T ( Windows ) V. 1.0 9 The setup batch file does two things: 1) It will create a directory for your sample clip art and DOC files. 2) It will copy the macros and library file to the directory you identify as the WP/WIN macro directory. Once SETUP finishes copying files, you are ready to start using Graphcat. SAVING HARD DRIVE SPACE ----------------------- The clip art images and DOC files need not remain on your hard disk once you have become comfortable with running the software. The macros and library file must remain in the WP/Win macro directory. INTRODUCTION & QUICK START ========================== GRAPHCAT requires WordPerfect 5.2 for Windows, any release date. It is a shareware package of WordPerfect macros that read any disk or directory, and create a pictorial listing of all the graphics found. After running the SETUP batch file or copying GRAPHCAT.WCM, GRAPHCAT.DLL, and INDEX.WCM to the WP macro directory, run the macro by pressing Macro (Alt-F10), and entering GRAPHCAT. Answer the prompts for the drive and directory, file mask, catalog title, number of columns, and graphic height. The default values for columns and height allow 28 graphics per page. FILEINDX requires a database program. These database files are used with INDEX to create a database of graphics files (or any other files). Load these files into a directory readable by the database program, and run the program normally. Be sure to delete or overwrite the one sample record already in the file. The files with .WPG extensions are clip art. The patterns and styles vary greatly, and they are provided as handy files for testing GRAPHCAT. They are all Wood Clips samples, of a variety of subjects. When you register, your bonus disk will contain additional Wood Clips, and additional collections are available by subject. Only the first prompt must be answered in Graphcat for Windows. For the easiest use of Graphcat, type the file path at the first prompt, and press [Enter]. Graphcat will handle everything else. GRAPHCAT and the INDEX macros should work properly with ANY WP 5.2 language module. However, I have not been able to test every possible international combination of software and hardware. All Rights Reserved (C) Copyright 1993 Jerry Stern G R A P H C A T ( Windows ) V. 1.0 10 Please write if you find that GRAPHCAT fails in any way on your system.. USERS OF GRAPHCAT 2.0 OR 2.1 FOR DOS ------------------------------------ Use GRAPHCAT 1.0 as you did the DOS versions, but notice the important change on the second prompt: The file extension question has been replaced by a file mask. Where you would type "WPG" on the DOS version, the Windows version requires "*.WPG" instead. Standard DOS wild cards may be used to choose groups of files by name. WordPerfect for Windows handles graphics differently than the DOS version--the DOS version does a better job on files that include rotated bitmap images, and the Windows version adds BMP files (usually Windows wallpaper) to the supported formats list. Also different from the DOS version: There is now a default choice for the catalog title. If you leave the title prompt blank, Graphcat will provide a title reading, "Clip Art in " and the location and file mask that were used to find the files in the catalog. The Windows version also does not require separate versions of the INDEX macro for DOS 5 and 4DOS, as the DOS version does. Use INDEX.WCM for all disk operating systems and system add-ons. WHAT IS GRAPHCAT? ================= I've been collecting clip art for different projects. A small book, some newsletters, signs, and still more pictorial projects. I've drawn some, scanned some paper clip art, and bought some disks of pictures. I was beginning to lose track of which disk had what pictures. I needed an index, a printout of every graphic I had, so I could keep them handy for reference. The WPG files shipped with WordPerfect have their own printed picture indexes of art in the manual, but disks of PCX or GEM files from computer show rack vendors are escapees from that elusive paperless office we all keep hearing about. And clip art disks are uneven; some of them are full disks of excellent art on related topics, but others are totally unrelated pictures. Worse, because there are several flavors of each of the graphics file formats, some files will not be recognized by WordPerfect, and will read as bad. Overall, clip art disks are worthwhile, but a printed index would help sort the good files from the fuzzy junk. All Rights Reserved (C) Copyright 1993 Jerry Stern G R A P H C A T ( Windows ) V. 1.0 11 And the commercial clip art isn't much better. Oh, the graphics are better, but the printed indexes are printed too small, or on newsprint, or are all mixed in with the pictures of every other graphic collection sold by that company. Meanwhile, my co-workers on a newsletter project wanted to see all their clip art. I kept their graphics on a separate disk, but they wanted paper copies to refer to, so they could tell me, "Use that butterfly picture from page two." I began to create a sample document, with every graphic shown, and the file names, and the disk titles, and immediately found that there was too much work involved. I had two options: I could delegate the job, or write a macro to do the job. Since I couldn't find anyone who would spend three hours to create the index for each disk, I wrote GRAPHCAT. It's a lot faster than an assistant; it only takes from a few seconds to a few minutes to complete the job, depending on the speed of the computer and the size of the graphics files. GRAPHCAT makes this task easy, so easy that nearly no effort is needed to create a new catalog for each directory or floppy of pictures. If the macro is told the drive and path of the files, the computer should do the rest. With just that information, the WordPerfect macro reads the appropriate directory, identifies the graphics files, sets their sizes, locations, and options in a catalog, and leaves that catalog ready to print. Once the catalog is built, you may preview it, print it, and save it if you want. However, I don't recommend saving these files because they will be slightly larger than the cumulative size of all the graphics in the directory. INTERIM RELEASES OF WP ---------------------- Writing software in a macro language is like controlling a rowboat by towing it from a distance of five parsecs. GRAPHCAT should work in all future releases of WP/Win 5.2 BUT, sometimes new "features" disable old features. When this happens, try turning "off" the new features if GRAPHCAT doesn't seem to like the new release. Better yet, call or write for support--there will be either a fix or a new release, as needed, to fix any problems caused by new features. PROMPTS ======= Start GRAPHCAT by pressing Macro (Alt-F10), typing GRAPHCAT, and pressing Enter. You must have at least two document screens available, but not to worry: GRAPHCAT checks for workspace and All Rights Reserved (C) Copyright 1993 Jerry Stern G R A P H C A T ( Windows ) V. 1.0 12 will not let you do anything dangerous. A full-screen dialog box will appear, asking five questions. Only the first must be answered; the others are optional, and allow you to customize your catalogs. At the first prompt, enter the drive name and path for the subdirectory to be searched. You may omit the ending backslash if you like. GRAPHCAT is smart enough to accept the path name either way. Pressing Cancel (Esc) or clicking the Cancel button at any time will end the macro. The second prompt asks for the file mask. Any type of graphics file readable by WordPerfect may be entered here. What's a file mask? The simplest file mask is the famous "*.*" which means the files with any name and any extension. The asterisk substitutes for any group of characters, and a question mark substitutes for any single character. The period is required. For example, to inventory all the IMG and WPG clip art in a directory, use a file mask of "*.??G" or to find all the files starting with "BIG-" use "BIG-*.*" as the answer at the second prompt. If you leave this prompt blank, Graphcat will look at "*.*" or all the files in the directory. It's very easy to just accept the default `all files' choice at the file mask prompt, and try using *.* for everything. Don't do it! The wild card extension is intended for cataloging mixed disks of graphics files. If you use the *.* choice for directories containing program files, GRAPHCAT will run far more slowly, because it must load and identify as bad every program file in the directory. For best and fastest results, use the real file mask of the graphics you are looking for, unless you really do intend *.* to mean ALL the files in the directory. The third prompt asks for a title, and the macro will place that title in a header on each page of the catalog. I recommend entering the name of the graphics collection or the name of the archived backup for that collection, such as "Business Graphics-- BUSINESS.ZIP" in this area. You may leave this prompt blank if you wish, and Graphcat will create a title for you, reading "Clip Art in " and the file mask from the second prompt. The next two prompts request the number of columns and the height to make each graphic. WordPerfect will calculate the width to keep the graphics true to scale, room permitting. If less than about twice the height of a graphic is available for the width, some graphics in horizontal format will be compressed to fit the column. For four columns, a height of about one inch or 2.5 cm allows ample room, and 28 images fit on one page. Some of the All Rights Reserved (C) Copyright 1993 Jerry Stern G R A P H C A T ( Windows ) V. 1.0 13 best combinations of columns and image heights are displayed near the right side of the dialog box. INTERNATIONAL USERS ------------------- GRAPHCAT needs to know how tall you would like your graphics printed in your catalog. That measurement is entered in inches if the language WordPerfect detects is US English. For all other languages, including other varieties of English, centimeters are used automatically. If you would like to use a different measurement, you must add a measurement identification letter after the number, using the standard WordPerfect abbreviations. For example, i or " for inches, c for centimeters, or p for points. Once the last entry has been made, click on OK, and GRAPHCAT will begin loading the graphics into the document. As each graphic is loaded, the macro announces the new graphic on the bottom line of the document screen. If GRAPHCAT and WordPerfect decide that a graphic in your sample directory is not a proper graphics file, GRAPHCAT will add that file name to a list of files that could not be loaded, and that list will be printed at the end of the catalog. You may delete that message after the catalog is prepared, or you may try to convert the bad graphic or edit it with a graphics program, resave it, and run GRAPHCAT again. Because not every version of every graphic format is supported by WordPerfect, I prefer to leave the file list in the catalog to identify a file that may be usable in other software, but not in WordPerfect. (Or the disk may contain non-graphic files, such as a README.1ST, and these files will be listed automatically at the end of the catalog.) When the catalog is finished, a dialog box will appear to let you know. From this point on, the catalog is just a complex document, and you may edit it or print it as you would any other large document. GRAPHCAT may be stopped in mid-inventory by pressing Cancel (Esc) just once; there may be a time lag of a few seconds before the macro stops. If you use Cancel to stop GRAPHCAT, the macro will warn you that the catalog is incomplete. IN GENERAL ---------- Don't attempt to edit these macros; many of the functions performed by the macros are neither obvious or documented, and All Rights Reserved (C) Copyright 1993 Jerry Stern G R A P H C A T ( Windows ) V. 1.0 14 changes will generally lead to system lockups. If you would like a custom modification of Graphcat, contact the author for a price quote. GRAPHCAT and the INDEX macro have error trapping routines built in to prevent garbage entries, and to turn off Reveal Codes if needed, and will not try to run if you start them without sufficient work space. If you wish to import the catalog into a document, run the macro first, and then merge the other text or formatting into the catalog. Since starting to catalog my clip art collection, I've found pictures I didn't know I had, and I've used some of those in new projects. Now that I don't have to hire extra help to create the listings, I can find the picture I want in no time, and, better yet, I can take the picture notebook with me to a co-worker, a client, or a conference, and I don't need to borrow someone else's computer and be at the mercy of someone else's operating system. EDITING AND PRINTING TIPS ========================= PRESENTATIONS CLIP ART ---------------------- The clip art images that ship with WP Presentations are in SHW files, which are groups of clip art images organized into slideshows. WordPerfect for Windows cannot handle slideshows, and therefore, Graphcat cannot handle them either. To convert the SHW files into WPG files, you must retrieve the file to be converted. (Each file begins with "FIG-" and has the SHW extension.) Choose Export from the File menu, and make sure the "Save all slides" box is checked. Provide a file name that is no longer than 6 characters, and add "01" to the end. Click on the WPG file type, and finally, click on Export. Presentations will number and save all the files in the collection. Graphcat may be run normally on the new files, and WP/Win can use the new files in documents. (Note: these directions were written based on the DOS version of WP Presentations, but the new Windows version should maintain very similar steps for exporting images.) COLOR CLIP ART -------------- WordPerfect for Windows 5.2 does not support color while using a WordPerfect printer driver, unless the printer uses color Postscript. For any other color printer, a color catalog of clip art is available, but you must use a Windows printer driver to All Rights Reserved (C) Copyright 1993 Jerry Stern G R A P H C A T ( Windows ) V. 1.0 15 print in color on non-Postscript color printers. Third-party add- on drivers for color printing with WP drivers were not available as of this writing, but will become available for WP 5.2/Win as they are already for WP 5.1/DOS. HORIZONTALLY SQUASHED IMAGES ---------------------------- If your images appear to be squashed horizontally when you print or preview, you need to use either fewer columns or a smaller image height. To change the height of the images, clear the document and restart GRAPHCAT. You can change the columns without rerunning GRAPHCAT, but if you are not comfortable with using the Reveal Codes feature, it may be easier to simply run Graphcat again with the new columns setting than to edit the completed document. First, press Ctrl-Home to reach the extreme top of the document, before any codes. Turn on Reveal Codes (Alt-F3), and look for a code that looks like this: [Col Def: Newspaper... Place the cursor immediately after that code, and press Layout, Columns, Define from the menu. Change the number of columns and click on OK. You may now delete the first of the two column definition codes, turn off Reveal Codes (Alt-F3), and check your document by printing or previewing again. The images should no longer be squashed, but with extremely wide images, you may need to try still fewer columns, or perhaps none at all. WRAPPED FILE NAMES ------------------ When using more than four columns, long graphics names may wrap to the next line, reducing the number of graphics that fit on a page. If the names wrap, reset the base font to a narrow, condensed, or thin typeface, using Layout, Document, Initial Font, choosing a smaller font, and clicking OK when done. BORDERS ------- The default border for all GRAPHCAT catalogs is the dashed line. If you prefer some other border, or none at all, follow these steps: Run GRAPHCAT normally, and when the macro finishes running, press Reveal Codes (Alt-F3). Move the cursor right until the [Fig Opt] code is highlighted in the codes (bottom) portion of the screen, and then press (Del). (If you like a solid single line border, All Rights Reserved (C) Copyright 1993 Jerry Stern G R A P H C A T ( Windows ) V. 1.0 16 skip the next step.) Now, choose Graphics, Figure, Options, choose the border style that you would like from the pull-down lists in the top left of the dialog box, including None, Single, Double, Dashed, Dotted, Thick, or Extra Thick. You will usually choose the same style for all four sides of the box, but if you use a single-style line on any two adjacent sides, and a thick or extra thick choice on the other two sides, WP will create a drop shadow for you around each graphic. Click OK when done to return to your catalog before viewing or printing. LANDSCAPE PRINTING ------------------ If GRAPHCAT detects any codes in your document, even a page definition, it will open a new document before creating your catalog, and the document you started from will be left unchanged. So if you need a graphics catalog on a page size that is not your default paper size, such as a landscape version of A4 or 8 1/2" x 11", then follow these steps: First, run GRAPHCAT normally. Choose one column so that GRAPHCAT will not insert a column definition code. Next, press Ctrl-Home to go to the top of the document. If you have turned off the Auto Code Placement option in Preferences, you must also use the left arrow key to position the insertion point before ALL of the formatting codes. Select your paper size from the list available after choosing Layout, Page, Paper Size. Click on Select when done. Next, add column codes, by choosing Layout, Columns, Define, entering the number of columns, and clicking OK. You may also wish to reduce the space between columns at the Distance Between Columns menu choice. Choose Layout, Columns, Columns On to turn on columns, and then press Ctrl-End to go to the bottom of document. WordPerfect will reformat your document as it travels. Your document is now ready to edit, view, or print normally. All Rights Reserved (C) Copyright 1993 Jerry Stern G R A P H C A T ( Windows ) V. 1.0 17 INDEX and FILEINDX ================== The INDEX macro reads a directory of files, and converts that directory listing into a file that a database program can import and add to a database. FILEINDX is a set of database files for PC-File to use in importing the files created by INDEX. The files FILEINDX.HDB, FILEINDX.DBF, and NAME.NDX compose a sample graphics database for PC-File. These files should be together on your hard disk; the ideal spot is a directory called GRAPHCAT. See Installation on page 8 if you need help preparing the directory. The file produced by INDEX is a "comma-delimited mail-merge" file. Most database programs can import these with no problems. Although I created the FILEINDX format for keeping track of graphics and clip art, the format and the INDEX macros can be used just as easily to form a master catalog of every file on a hard disk, or any category of files you choose. In addition to the information from the directory and whatever label you enter while running INDEX, the FILEINDX data screen allows room for comments, because it isn't always possible to remember that RX12-76.CGM is a picture of a troll at a bridge. To use INDEX, run the macro in the usual way, by pressing Macro (Alt-F10), typing the name of the macro, and pressing ENTER. Answer the prompts that appear on screen in the same way as for the first three prompts in GRAPHCAT. INDEX will create and retrieve a directory listing, and then search the listing, inserting commas between columns, resulting in the comma-delimited list. That list must be saved as a DOS text file for the database program: Save the file by choosing File, Save As, typing a file name, and selecting ASCII Text/(DOS) from the pull-down Format list at the bottom of the dialog box. IMPORTANT: When you first set up a database of clip art or other files in a database, you will read and process many directories. I have allowed for that process in INDEX. If you start INDEX from a document that is not empty, INDEX will move to the very bottom of the document, and create the listing there. For the next disk, simply run the macro again, and the second list will be added at the bottom of the existing list. Once you have run each directory through INDEX, save the list as a DOS text file, exit WP, and import the data from within the database program. All Rights Reserved (C) Copyright 1993 Jerry Stern G R A P H C A T ( Windows ) V. 1.0 18 IMPORTING INTO PC-FILE ---------------------- Here are the steps for the import from within PC-File V. 5.01: Run the program, and enter the disk and directory where the FILEINDX files are located. Place the cursor on the FILEINDX name and press F10. From the main menu, choose Utilities, then Import, then Mail Merge. Enter the drive, and then the directory name of the location of the DOS text file. PC-File will display the file names for that directory. Place the cursor on the list filename, and press F10. Choose to Overwrite the data already in the database ONLY IF THIS WILL BE THE FIRST BATCH OF FILENAMES ADDED. OTHERWISE, CHOOSE APPEND DATA. For each entry you may choose to add the information, or skip to the next record, or to quit, or to press X and let PC-File continue through the list, adding all the data to the file. Choose Yes several times to add the first few records manually until you are sure the file is being imported correctly, and then choose X to finish the import. In PC-File V. 6.5, load the database template by choosing File, Open, type the drive:\path where the FILEINDX files are stored, and press Enter twice. To import, choose Utilities, Import, Mail Merge, and enter the file name of the DOS text file. Choose Overwrite ONLY IF THIS WILL BE THE FIRST BATCH OF FILENAMES ADDED. OTHERWISE, CHOOSE APPEND. Choose All records, click on All, and click on OK at the next two prompts. All Rights Reserved (C) Copyright 1993 Jerry Stern G R A P H C A T ( Windows ) V. 1.0 19 TROUBLE-SHOOTER'S GUIDE--GRAPHCAT ================================= 1) GRAPHCAT loads properly, and the big box appears on screen, but once I click on OK, an error message appears telling me that the macro could not find the DLL file. You must copy the file GRAPHCAT.DLL to the WP macro directory. No other location will do. See the installation instructions on page 8 for help. 2) GRAPHCAT runs perfectly, but I cannot print the result file. The error messages say I don't have enough disk space. This can happen if you are trying to catalog a large file of clip art, and you have very little hard disk space available for WordPerfect's temporary files. To fix it, from the Windows Program Manager, highlight the WP icon, and choose File, Properties. If you have another hard drive partition available with more space, such as D: or E:, change the Working Directory prompt to that drive, click on OK, and restart WordPerfect. If there is no other partition, you will need to move or delete unneeded files from your hard disk to free up some work space. 3) My catalogs print very slowly, or only half the page prints. A page full of graphics will print slowly, and some laser printers may not have enough internal memory to print a page of that complexity. On a laser printer, if the entire page does not print, try printing the page at a lower setting for graphics quality, or use fewer columns. 4) Sometimes when I use the *.* file mask, GRAPHCAT loads a file as a graphic that isn't one. The document loads and prints normally, but the box is either empty or contains a random pattern. Or, and much worse, WordPerfect progresses partially through the catalog, asks for a password, and then crashes with a General Protection Fault. Both conditions are caused by trying to use the *.* file mask option inappropriately. The * wild card choice was intended for reading disks containing mixed graphics in different formats, such as WPG and GEM and CGM graphics mixed together, NOT for attempting to load every program file on your hard drive in the attempt to see if any of them are graphics. GRAPHCAT will correctly identify nearly every file as a graphic or not a graphic, but there are exceptions. The General Protection Fault does not occur often, unless an odd combination of factors is present, such as a bad file combined All Rights Reserved (C) Copyright 1993 Jerry Stern G R A P H C A T ( Windows ) V. 1.0 20 with either the SHARE command in use, or a Hyphenation ON code in the Document Initial Codes area of Preferences. Solution: Don't run SHARE unless you are running software or hardware that specifically demands it, such as some network packages. Or remove that Hyphenation code from Document Initial Codes. To avoid these problems altogether, when cataloging a directory of mixed graphics and program files, use the appropriate file mask, such as *.PCX or *.WPG on the second line of GRAPHCAT's menu, and save the wild card use for disks holding mostly graphics. All Rights Reserved (C) Copyright 1993 Jerry Stern G R A P H C A T ( Windows ) V. 1.0 21 INDEX ===== 4DOS . . . . . . . . . . . . . 10 ASP . . . . . . . . . . . . . 4, 6 BMP . . . . . . . . . . . . . . 10 bonus . . . . . . . . . . . 4, 5, 9 borders . . . . . . . . . . . . 15 centimeters . . . . . . . . . . 13 color . . . . . . . . . . . 14, 15 columns . . . 9, 12, 13, 15-17, 19 DESC.SDI . . . . . . . . . . . . 7 DLL . . . . . . . . . . . . 7-9, 19 editing . . . . . . . . . . . . 14 error messages . . . . . . . . 19 FAX . . . . . . . . . . . . . 4, 5 FILE_ID.DIZ . . . . . . . . . . . 7 FILEINDX . . . . . . 7, 9, 17, 18 General Protection Fault . . . 19 International . . . . . . 5, 9, 13 landscape . . . . . . . . . . . 16 laser printers . . . . . . . . 19 LETTER . . . . . . . . . . . . 13 memory . . . . . . . . . . . . 19 ombudsman . . . . . . . . . . . . 6 PC-File . . . . . . . . . 7, 17, 18 Presentations . . . . . . . . . 14 PRINTMAN.BAT . . . . . . . 1, 7, 8 README.1ST . . . . . . . . . . 13 README.NOW . . . . . . . . . . . 7 registration . . . . . . . . . 3-5 SETUP.BAT . . . . . . . . . . 7, 8 SHARE . . . . . . . . . . 3, 7, 20 shareware . . . . . . . . 1, 3-6, 9 SHW . . . . . . . . . . . . . . 14 support . . . . . . 5, 6, 8, 11, 14 tips . . . . . . . . . . . . . 14 trouble . . . . . . . . . . . . 19 Wood Clips . . . . . . . . . 7, 9 WPG . . . 7, 9, 10, 12, 14, 19, 20 All Rights Reserved (C) Copyright 1993 Jerry Stern